These services have been offered by the firm for over 25 years.
Equipment Planning Services Offered by Bernstein & Associates, Architects
Below is a standard suite of Equipment Planning Services commonly provided by our firm. The list can be expanded or reduced, depending on client/project requirements.
Equipment Program Development
Bernstein & Associates, Architects recommends that at the outset of each project, that we sit down with the client and identify project goals, including clinical priorities, budget, schedule and phasing (if any). Equipment planning services offered in this phase include:
• Initial Strategy and Program Meeting
• Develop Equipment Master Plan. Addressing Clinical Priorities, Budget, Schedule and Phasing
• Technology Assessment
• Develop Overall Equipment Plan
Assess Existing Equipment
A common requirement in the development of an Equipment Plan is to evaluate the current equipment. Bernstein & Associates, Architects audits existing equipment systems, to evaluate what should be kept in service (and for how long) vs. what should be replaced. Existing equipment assessment services include the following:
• Identify Master List of Existing Equipment
• On Site Evaluation of Each Equipment Item
• Evaluate Condition/Functionality of Equipment
• Make Recommendation for Maintain or Replace Existing Equipment
Development of Equipment Plan
During this phase Bernstein & Associates, Architects develops a detailed room-by-room list of required equipment, distinguishing between new and existing equipment. Alternate specifications are developed in conjunction with the client, to obtain competitive bidding on all equipment where possible. We then create a preliminary budget based on these needs. We also understand the new and evolving interconnectivity issues in the healthcare environment, including PACS, HIS, RIS, billing and other Clinical Information Systems. New equipment planning services offered include:
• Meetings with Client to Develop New Equipment Needs
• Develop Preliminary Budget
• Develop Alternate Specifications to Obtain Competitive Bidding on Equipment
• Make Recommendation for New Equipment Specifications
• Obtain Utility Requirements for All Existing and New Equipment
• Provide Cut Sheets and Technical Data to Engineers
Equipment Purchasing and Procurement
The goals of Bernstein & Associates, Architects, during this phase of the work, are to obtain competitive bidding on all new equipment, and to make sure that the equipment purchase orders guarantee a match between client needs and the equipment being provided. The most costly part of the equipment planning process is often the purchase of the equipment itself. Equipment purchasing and procurement services include:
• Create Equipment Requests for Proposal (RFPs) to Obtain Competitive and Accurate Pricing on New or Used Equipment
• Manage Equipment Bid Process
• Receive and Analyze Equipment Bids
• Prepare Equipment Bid Analysis and Recommendations to Client on Equipment Purchase
• Draft Equipment Planning Purchase Requisitions
• Manage Contracts and Purchase Orders with Equipment Vendors
Equipment Planning Services During Construction
Bernstein & Associates, Architects provides required services during construction, as they relate to the equipment procurement, delivery and installation. Equipment planning services offered for the construction phase include:
• Monitor Equipment Vendor Lead Times and Critical Path
• Coordinate Delivery and Final Delivery Schedule of Equipment
• Work with Client Purchasing department
• Monitor the Budget
• Develop a Receiving Strategy
• Manage Move In Process
• Job-Site Reviews of the Medical Equipment Pre-Installation Requirements
• Attendance Of All OAC Meetings
• Coordinate Vendor/Sub-Contractor Informational Exchange Meetings
• Attend All Relevant Client Leadership Meetings
• Coordination Of Medical Equipment Manufacturers' Installation Time-Lines
• Process for Communicating Changes to the Design and Build Teams
• Process for RFI Communication
• Coordination of Receiving and Installation of All Medical Equipment
• Coordination of All Clinical Training
• Coordination of Asset Tagging and Bio-Medical Inspections
• Coordinate Delivery Schedule
• Coordinate Vendor Demonstrations and Mock Up
• Coordinate Installation
• Coordinate Training
• Change Order Risk Management
Equipment Planning Services Post Construction
Post Construction Equipment Planning Services Include:
• Identify Critical Path for all Vendor Installations
• Identify Critical Path for Clinical Training
• Prepare Any Damage and Warranty Reports
• Consultations with Contractors and Movers
• Implement Staff Equipment Training Modules
• Plan for Incremental Installation to Keep The Facility Running Without Significant Disruptions
Equipment Planning Project Close Out
Once the project is complete Bernstein & Associates, Architects will meet with all relevant staff and vendors to close out the project. We will do a walk through and create a punch list and plan of action. Equipment planning close out services include:
• Room by Room Inventory Report
• Warranty Documentation
• CD of all Collected Data
• Training Schedule
About Bernstein & Associates, Architects (www.bernarch.com):
Bernstein & Associates, Architects has specialized in healthcare and lab design, equipment planning and construction since the firm's founding in 1990. This architecture firm is well-known for pharmacy planning, pharmacy design and pharmacy construction, and has designed over (35) hospital pharmacies in the last 10 years, which have included USP 797 compliant pharmacy design and construction. The firm's principal --- William N. Bernstein, AIA --- is a well-known architect of pharmacies. He has written extensively on pharmacy design and construction including USP 797 compliant pharmacies.
USP 800 compliant pharmacy design is also a specialty of Bernstein & Associates, Architects. The firm currently has (11) projects in the design and construction phase designed to comply with USP 800.
A new article on the architectural design of USP 800 compliant pharmacies was published in Health Facilities Management. The article can be found here:
http://www.hfmmagazine.com/articles/2526-handling-hazardous-drugs-in-health-care
Pharmacy design projects by Bernstein & Associates, Architects are featured on:
- www.bernarch.com/healthcare-design-pharmacy/ (Pharmacy Design by Bernstein & Assoc., Architects)
- www.twitter.com/pharmacydesign (Pharmacy Design on Twitter)
- www.pharmacydesign.org (the Pharmacy Design website)
- https://www.linkedin.com/company/pharmacy-design (Pharmacy Design on LinkedIn)
- https://www.facebook.com/pharmacydesigns/ (Pharmacy Design on Facebook)
- www.usp797.org (USP 797 news, USP 797 education, and USP 797 vendors)
- www.usp800.guru (USP 800 news, USP 800 education, and USP 800 vendors)
For more information about healthcare and hospital design and construction, including pharmacy design and pharmacy construction, contact Bernstein & Associates, Architects at:
New York (Headquarters)
Bernstein & Associates, Architects
122 E 42nd Street - 17th Floor
New York, NY 10168
T: 212-463-8200
F: 888-214-0670
Email: info@bernarch.com
Also in Hartford, Princeton, Charlottesville, and Los Angeles
Additional ways to follow Bernstein & Associates, Architects, include:
Bernstein & Associates, Architects on Twitter: https://twitter.com/bernsteinarch
Bernstein & Associates, Architects on Blogger: http://bernarch.blogspot.com/
Bernstein & Associates, Architects on LinkedIn: https://www.linkedin.com/company/bernstein-&-associates-architects
Bernstein & Associates, Architects on Facebook: https://www.facebook.com/bernsteinarchitects/
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